Mastering the Art of Prepared Speakers in Toastmasters

Toastmasters International provides a unique platform for individuals to enhance their communication and leadership skills, and a significant part of this transformative journey revolves around prepared speaking. In every Toastmasters meeting, members get the opportunity to showcase their skills through prepared speeches, allowing them to practice essential aspects of effective communication and leadership. This blog post delves into the key steps to excel as a prepared speaker – from pre-meeting preparations to post-speech reflection.

Before the Meeting:

1. Check the Meeting Schedule:

  • A crucial step in the prepared speaking process is checking the meeting schedule to know when you’ll be speaking. This allows you to plan your preparation time effectively.

2. Start Early:

  • Begin working on your speech well in advance. Allow ample time for research, organization, and most importantly, rehearsal. Utilize the project checklist provided in the Pathways program for a comprehensive overview of the necessary steps.

3. Craft a Compelling Introduction:

  • Write a captivating introduction for your speech or collaborate with the Toastmaster of the meeting to ensure a strong start. The first impression sets the tone for your entire presentation.

4. Communicate with Your Evaluator:

  • Request the name of your evaluator and discuss your project with them. Sharing your goals and concerns will help your evaluator provide targeted feedback. If using Pathways, consider emailing the evaluation resource to your evaluator.

5. Bring Evaluation Resources:

  • Consider bringing a printed version of your Pathways evaluation resource to the meeting. This can be a valuable tool for your evaluator and aids in a more comprehensive feedback process.

Upon Arrival at the Meeting:

1. Arrive Early:

  • Arriving early allows you to check the microphone, lighting, and any props or equipment you might need. This ensures a smooth delivery without technical glitches.

2. Sit Near the Front:

  • Choose a seat near the front of the room for easy access to the lectern. Being closer to the front also enhances your visibility and engagement with the audience.

During the Meeting:

1. Give Full Attention:

  • During other speakers’ presentations, give your full attention. Avoid studying your speech notes, as this shows respect for your fellow Toastmasters.

2. Walk with Confidence:

  • When introduced, walk confidently to the lectern. A strong presence from the beginning enhances your credibility as a speaker.

3. Wait for the Toastmaster:

  • After completing your speech, wait for the Toastmaster to return to the lectern before taking your seat. This demonstrates professionalism and respect for the meeting structure.

4. Actively Listen to Evaluations:

  • Pay close attention to the evaluations of your speech. Constructive feedback is a valuable tool for continuous improvement. Listen for advice that can enhance your future speeches.

After the Meeting:

1. Seek Clarification from Your Evaluator:

  • When your evaluator returns your written evaluation, take the opportunity to ask any questions you may have about scores or comments. This ensures you fully understand the feedback provided.

2. Review Feedback:

  • Take a moment to review evaluations or comments from other club members. Written notes and feedback offer additional perspectives that can contribute to your growth.

3. Utilize Base Camp Feedback:

  • Request feedback on Base Camp, Toastmasters’ online education platform. Reading through posted feedback can provide insights from a broader audience.

4. Complete Level Requirements:

  • If you’ve fulfilled all the requirements for a level in the Pathways program, send the completion request to your Vice President Education. Moving on to the next level signifies progress and ongoing commitment to your personal development.


Being a prepared speaker in Toastmasters is not just about delivering a speech; it’s a holistic journey of growth, self-discovery, and refinement of communication and leadership skills. By following the outlined steps, from meticulous preparation to proactive post-speech reflection, you can maximize the benefits of the Toastmasters experience and continually elevate your speaking prowess. As you navigate your journey as a prepared speaker, embrace the feedback, celebrate milestones, and relish the opportunity to inspire and connect with your fellow Toastmasters.

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